One inbox for the team
- Shared inboxes for email and text, tested before they go live
- Threads linked to the right learner and employer
- See whether a message is queued, sent, delivered or failed
Communications
Shared email and text
Keep the whole conversation in one thread, with the person it is about.
How it helps
Shared email and text
On Scale, incoming and outgoing email and text become a thread the whole team can see — linked to the person and their employer, not trapped in one mailbox.
Reply, leave an internal note, copy a colleague or attach a file. Every conversation stays with the relationship it is about.
A shared inbox for email and text is included on Scale. Compare packages
Why it matters
What your team gains
The outcomes your team gains from this part of Afanor — written for training administrators, not database designers.
More in this area
Other parts of communications
Some messages should go out on a schedule, from the expiry dates you already keep. Others arrive as questions and need an owner. Afanor does both, without a second mailbox.
Who owns each conversation
Give every message a home and a person, instead of hoping someone saw it.
Read morePriorities and deadlines
See the work that is about to slip, while there is still time to answer.
Read moreRenewal messages
Write from the expiry dates you already keep, instead of a side list of who to chase.
Read moreFrequently asked questions
Questions about shared email and text
Which ways can we get in touch?
Renewal reminders can use email, UK text messages and posted letters, depending on the package. Texts, letters and address lookups are bought as top-ups — there is no monthly allowance in the package. Scale also includes a shared inbox for incoming and outgoing email and text.
Can the team share incoming questions?
Yes, on Scale. Email and text become threads in a shared inbox, with an owner, a status, a priority, tags, internal notes and a view of deadlines that are at risk.
Are conversations kept with the person?
Yes. Threads can be linked to people and employers, so a colleague can see the relationship and the history together.
Works alongside
What sits next to communications
These parts of Afanor share the same people, so you are not starting again in another tool.
CRM
One place to know every learner
Stop keeping people in one spreadsheet and employers in another. Afanor holds who they are, how to reach them, and what still needs doing.
Explore CRMTraining
From the plan on the wall to the people in the room
Schedule the course, check learners in, run the quiz and follow up before a qualification lapses — without starting again in another tool.
Explore TrainingReporting
See what needs a decision this week
Learners, sessions, awards, quizzes and reminders — as reports from the work you already do, not another spreadsheet to feed.
Explore ReportingSee communications in the same place as the rest of the work
Compare packages, or tell us how a typical week looks and we will help you choose.